Page 28 - Colorado School of Mines Parent and Family Guide

REGISTRAR’S OFFICE
The Registrar’s Office is available to help your student with their academic needs, including enrollment verification letters, official transcript requests, registration help, graduation audits, various academic forms and enrollment certification for veterans and their dependents who are eligible for education benefits under the various GI Bill programs.
CWID and Trailhead Password
Your student’s Campus-Wide Identification Number (CWID) is their student ID number.
It is an 8-digit number used throughout their entire time at Mines. Students should memorize this number or have it with them at all times. The Trailhead Password is a password for the student web services. It is imperative that this password be kept private and used only by the student.
Course Registration
New freshmen are normally enrolled in 15–17 hours of coursework per semester. This helps to ensure that each student is on a path to graduate in four years, as listed in each of
the degree programs in the Undergraduate Catalog. AP and IB credits are typically received and applied to student records during the first two weeks of July. Once official AP
and IB test scores and official transcripts for transfer coursework are received and recorded, schedules are created for each student by the Registrar’s Office based on the student’s interest area. Registration changes can be made at the beginning of the semester, but keep in mind
space is tight and changing classes may mean losing a seat in a required class. It is strongly recommended that students speak with
their advisor before making changes to their schedule close to term start.
For students who are officially recognized as varsity athletes, no classes are scheduled after 4 p.m. in order to avoid conflicts with scheduled practice times for varsity teams. Monday through Friday from 4–6 p.m. is the officially recognized “Activity Hour” when athletic practices normally take place.
Confirmation of Registration
At the beginning of each term, students need to log in to Trailhead to confirm attendance for that semester. If your student does not plan to attend, they must drop all courses before classes start by contacting the Registrar’s Office at [email protected]. After classes begin, a withdrawal notification form needs
to be completed through CASA. If this is not completed before Census Day of the current term, the student will be charged for all courses according to federal financial aid rules.
Contact Information
So that campus offices may reach your student concerning billing, registration, academic updates, deadline reminders and other important matters, a current local address and phone number must be listed in the student’s Trailhead account. Colorado School of Mines requires that all students use their assigned Mines email account. This is the official means of communication between administrative offices and students. Students are responsible for checking this account on a regular basis, and spam filters do not absolve students of the responsibility of knowing the content of official emails sent to Mines accounts.
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